Response Process and Responsibilities

Process

All entries must be fully produced works presented before a public audience. Enter your productions by CLICKING HERE.

Participating Production entries* are eligible:

  1.  To be selected for invitation to regional festival.
  2. To nominate up to 3 bona-fide student performers from its entry for participation in the Irene Ryan Acting Award program.
  3. To nominate stage managers from the entered production to participate in the Stage Management Fellowship.
  4. To nominate one or two meritorious award recipients.
  5. To nominate a scene from their production for performance in the Evening of Invitational Scenes at Region VIII’s Festival (8 minute scene maximum).

* Participating entries may opt to send three Irene Ryan nominees only and withdraw from consideration for invitation to festival. Please contact kcactf8@gmail.com if you wish to withdraw your production from festival consideration.

Associate Production entries are eligible:

  1. To nominate up to 2 bona-fide student performers from its entry for participation in the Irene Ryan Acting Award program.
  2. To nominate stage managers from the entered production to participate in the Stage Management Fellowship.
  3. To be nominate one or two meritorious award recipient
. To nominate a scene from their production for performance in the Evening of Invitational Scenes at Region VIII’s Festival (8 minute scene maximum).

Please note that any entry, Participating or Associate, must include the Kennedy Center logo and statement in the program. Please enter a show 30 days in advance of the opening night.

Any bona-fide student enrolled (undergraduate students must carry a minimum of 6 semester hours or equivalent quarter hours; graduate students must carry 3 semester hours or equivalent quarter hours) in a school with Participating or Associate Productions is eligible to participate in any of the following Region VIII Festival Opportunities:

Student Opportunities

  1. Scholarly Writing and Critic’s Workshop
  2. Design, Technology, and Stage Management
  3. Student Directing
  4. Playwriting and Dramaturgy
  5. Musical Theatre Initiative
  6. Devised Work

Respondent Responsibilities

Before Response

1. As soon as you receive confirmation of an assigned response, contact the director:

  1. Alert him/her of the date of your attendance and response. If you have some flexibility with dates, ask which date works best. Some shows sell out quickly.You may also ask for an extra ticket if you want to take someone with you.
  2.  Ask for directions to the theatre and information about where to park.
  3. Double-check curtain time. Sometimes there’s a change from the entry form listing.
  4. Exchange cell phone numbers with the director to provide contact in case of emergency.
  5. Be sure to inform the director about eligibility requirements for Irene Ryan nominees:6 semester hours for under-graduates and 3 for graduates.
  6. You may also need e-mail addresses for stage managers or student directors for the report form.

2. Be prepared academically, mentally, and physically for the response. Read or peruse the play and background information ahead of time. You may request a draft of a new play.

The Day of the Response

  1. Arrive in plenty of time for the production.

  2. Upon arrival, check in at the box office. Identify yourself as the KCACTF respondent.

  3. The stage manager or director will tell you where and when the response will take place. You may be asked to wait for actors to get out of costume.

  4. Check that the KCACTF logo and statement appear on the program. This is required inthe program for every show that the school enters.

During the Show

  1. Be professional during the performance. Do not make comments or draw attention to yourself with excessive note-taking, by using a lighted pen, or employing a computer to take your notes. (It has happened.)

  2. Be sure to note the time for the start and finish of the show and the length of intermission. You will need the running time when you write your report.

During the Response

  1. Feel free to begin informal interactions with students as they enter the space. Select words and behavior that promote an atmosphere of receptiveness and mutual respect.
  2. Briefly introduce yourself—there’s no need to impress the group with your experience or credentials.
  3. Be sure to talk about the mission of KCACTF to celebrate student work and to offer challenges for further growth. Also talk briefly about the Festival. Share the handout “Student Opportunities at Festival.
  4. Review this important policy with the whole group: when a school enters one show during the year,
    • Any playwright at the school may enter 2 ten-minute, 2 one-act, and 2 full-length plays in the Michael Kanin categories they fit.

    • Any student designer of any show may enter designs at Festival after filling out anIntent to Participate Form available on the regional website.

  5. Let students know their efforts were worthy of our attention. Students should leave the response feeling that their hard work has paid off.

  6. Let the performance team know that we as respondents do not have all the answers. We are one set of eyes coming in from outside. Advise students not to make any changes without consulting the director, who always has the final say.

  7. Avoid using the words “but” or “however.” These words call attention to the latter partand negate the former part of the sentence. Also avoid “what I wanted to see…,” as that phrase moves the response into a director’s note. And our job is not to re-direct.

  8. Respond to all elements of the production, including design. Always try to use the“three-positive-points-to-one-challenge” model for all elements of your response. If you need assistance in responding to design elements, refer to the “Response to Design Elements” document in the “Online Information” for respondents.

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